Independent contractor classification: the challenge of doing it right.
Borstorff, Patricia ; Newton, Stan
ABSTRACT
At a recent White House Conference on Small Business, attendees
rated independent contractor (IC) classification disputes as the most
pressing small business issue. The Internal Revenue Service (IRS) claims
it loses billions of dollars each year in employment and income taxes
due to improper classification. Over 8 million independent contractors
are in use in the US and this number is expected to double within the
next ten years. The current rules are complicated, confusing, and
subjective; clarification and simplification of the existing worker
classification guidelines is necessary. A survey of small businesses was
conducted in a southeastern state concerning determination and use of
independent contractor status. A second study was conducted with
educational institutions with a slightly modified survey. We found that
a third of the universities and colleges had policies in place for
determining status of workers whereas smaller employers did not have a
procedure to follow and appeared to be unconcerned with this lack of
procedure. Both groups reported confusion in classifying workers
properly.
INTRODUCTION
The General Accounting Office estimates that the government loses
$20 billion annually to employees misclassified as independent
contractors (IC). The Internal Revenue Service (IRS) estimates that only
15% of ICs pay the proper amount of taxes but 90% of W-2 employees pay
their proper share. Many firms are unaware that they may be violating
the law. The Acting Commissioner of Internal Revenue testified before
Congress, stating, "One of the most difficult and controversial
issues in the employment tax area is the definition of
'employee'.... The rules are confusing to employers." But
at an IRS audit, the company has the responsibility to support, by a
preponderance of evidence, the independent status of their ICs
(Independent contractor/returning retiree issue, 2005).
The reclassification by the IRS of workers from independent
contractors to employees can be devastating to small business owners.
Such reclassification often subjects a business to payment of back
federal and state taxes, penalties and interest. And, if the IRS thinks
that the employer actually knew better or should have known better, the
taxpayer, its employees, and its tax advisors could be faced with
criminal charges (Sbarbaro, Reese & Miller, 1990).
Independent contractors who are reclassified as employees may also
be eligible to receive back benefits including insurance, retirement,
profit sharing and stock options. This could be very costly to a small
business, possibly leading to liquidation or bankruptcy.
Reclassification of IC's to employees can conflict with
benefit calculations on retirement plans and tilt the plans toward the
highly compensated employees which could result in the potential loss of
tax qualified status (Goldberg, 1999). The benefits issues have been
highly publicized in light of the recent Microsoft and Time Warner
suits, but this is beyond the scope of this research.
The purpose of our research is to investigate tests for worker
classification and determine employer usage of independent contractor
policies. We were interested in employers' usage of ICs and their
perceived ease of use of this classification.
INDEPENDENT CONTRACTOR OR EMPLOYEE
According to the Bureau of Labor Statistics (2005), at least 60% of
all businesses use independent contractors and over 8 million ICs are in
the work force. This is in sharp contrast to the 1950's
"organization man" who worked for one organization full time
for the balance of his career (Brady, 1998). The number of people
working as independent contractors is increasing exponentially each
year; in part, due to telecommuting, as virtual offices are being
recognized as efficient modes of operation. Some people make the
conversion to IC by choice while others have the independent status
thrust upon them after corporate cutbacks (Fishman, 1997).
Determining the status of a worker goes well beyond referring to
him or her as an independent contractor, arranging a written contract,
or having the payment methods set up correctly. The important factor in
determining worker status is identifying the relationship between the
worker and the organization (Morfeld, 2002).
ICs are people who contract to perform services for others but do
not have the legal status of employees. An individual may be classified
as an IC if the employer has the right to determine the quality of the
work but not the means or method of accomplishing the work (IRS
Publication 539). The IC works on an irregular basis, is paid upon task
completion, and is not subject to an employer's direction and
control. The IC provides his or her own tools and equipment, purchases
his or her own benefits, pays taxes independently from their employers,
and is responsible for personal training and development (Berson, 2003;
Gee & Knight, 1999; Zollars, 1996).
In contrast, an employee works at the direction and control of an
employer on a regular basis. The employer dictates the tasks to be
accomplished and the process by which the result is obtained. The
employer provides salaries, benefits, and training to the employee.
Employers are required to deduct and withhold a percentage of wages to
be paid to the taxing authorities for income tax and social security
purposes. An employee's success and financial growth are tied to
the organization's future development. Employees usually have more
job security than ICs. An employee is hired for a contract of services
whereas an independent contractor is hired for a contract for services
(Scott, 2004).
ADVANTAGES AND DISADVANTAGES OF IC USE
There are many advantages for businesses to use ICs. If an
organization has cyclical demands, contracting on a one-time or
short-term project can be cost effective. The IC is paid to complete a
task at a predetermined fee, without associated benefit costs which
average 30--40% of a typical employee's salary. ICs have a
specialized skill or expertise that may not be available within the
organization and may be used as a neutralizer to resolve difficult
situations. ICs can provide a level of flexibility to an employer that
cannot be obtained with employees. Experienced ICs can save the business
time and the expenses involved in training and allow the business to
expand and contract their workforce as needed, quickly and
inexpensively. Additionally, ICs can deduct costs that employees can
not, their pay is not subject to withholdings, and the firm's
payroll taxes for ICs are lower; in the large part, because FICA and
State Unemployment Insurance taxes are the IC's personal
responsibility.
Misclassification can have serious financial consequences for the
organization. The burden of proof is on the employer. Both state and
federal agencies determine worker status; each has different legal tests and different reasons for concern with worker classification. The IRS,
state unemployment compensation agencies, state workers'
compensation insurance agencies, state tax departments, the US
Department of Labor, and the National Labor Relations Board have a
interest in the proper classification of workers; each agency determines
classification independently (Fishman, August 21, 1997). Independent
contractors are misclassified on a regular basis. According to the GAO,
an estimated 38% of employers have misclassified workers as independent
contractors (Stump & Sprohge, 2004).
Issues may arise regarding fair wages under the Fair Labor
Standards Act, resulting in an investigation by the US Department of
Labor. The previously mentioned state agencies have vested interests in
the payment of income taxes or insurance premiums. Misclassification of
an employee as an IC can result in fines and penalties being assessed by
any of these agencies (Fishman, August 21, 1997).
If the Internal Revenue Service audits an organization and
determines that employees have been misclassified as independent
contractors, then the organization must pay the IRS all back taxes owed,
with interest and penalties. Often employees have agreed to
misclassification in order to reduce the amount withheld. The IRS can
impose personal liability upon the "responsible party" who has
failed to properly pay taxes. And the Department of Justice can enter
the case with criminal charges. This situation can be particularly
egregious as tax liabilities and activities thought to fraudulent are
often not avoided by bankruptcy proceedings. Nor are they always
protected by the corporate shield and maybe considered personal
responsibilities.
CURRENT IRS TEST
The Internal Revenue Service uses the common law right of control
test as an analytical tool for determining worker status as outlined in
Revenue Ruling 87-41 (The 20 Factor Test). This 1987 ruling developed a
list of 20 factors to use as guidelines in measuring control under the
common law test. No one factor is decisive; in fact, all 20 factors will
rarely be met. The stipulations in these guidelines generally refer to
the required independence of IC's. Reference is made to an
independent contractor's freedom from an employer's mandates;
for example, training and instructions, set hours of work, requirement
of full time status, and typical controls of how the work is to be
performed. The entire 20 Factor Test may be viewed in Appendix A.
In 1997 the IRS released a new training manual for employment tax
specialists and revenue officers incorporating provisions of the Small
Business Job Protection Act of 1996. The manual advises reviewers to
weigh the evidence in entirety to determine if evidence of control or
autonomy predominates. The most persuasive evidence of control in
determining worker status is derived from three categories: behavioral
control, financial control, and the relationship of the parties.
Behavioral control focuses on the right to direct or control how the
work is done. Financial control focuses on payment methods, services
available to the relevant market, un-reimbursed expenses, and the
opportunity for profit or loss. Relationship of the parties focuses on
how the parties perceive their relationship. Contracts, permanency, and
regular business activities are relevant in determining the relationship
(IRS training materials, 1997). While philosophical in nature, at the
practical level, the subjective interpretation inherent in these
criteria further erodes the distinction between the two categories. From
personal experience, as an employer and an IC, I have found it
unreasonable to expect employers to accept so little control as that
implied by the ambiguity of these guidelines.
SAMPLING OF INDUSTRIES
Every industry has a different set of issues concerning the
determination of IC or employee status. Because the 20 Factor Test
developed by the IRS is subjective, a consistency in application is
difficult and there is great disparity in the frequency of hire and the
types of positions under scrutiny. Also even different courts vacillate
about classification of occupational categories. For example, between
1955 and 1975, the IRS and the courts issued six conflicting rulings
concerning the classification of "gypsy chasers."
(Gypsy-chasers are individuals who contract with a truck driver to
unload furniture or other freight. Final verdict: they were ICs)
(Sbarbaro, 1990). And our survey found that regardless of industry, it
is an issue for all employers.
While the IRS does not and will not rank the factors for relevance
in the determination of worker status, a review of literature yielded
two previous studies that examined independent contractor court cases.
Each of these studies analyzed the 20 IRS factors and ranked their
relative value.
In the first study 40 cases were reviewed: they found that the
court did not view all factors equally (Sumatka, 1992). The authors
grouped the factors referenced in the cases under two general headings:
"right to direct details of work" and "trade or business
characteristics." Four of the factors (instruction, hours and
sequences, right to hire, and payment and supervision of assistants)
were grouped under the general heading of "right to direct details
of work." Four other factors, (method of payment, realization of
profit or loss, furnishing of tools and equipment, and investment in
facilities) were labeled "trade or business characteristics."
In a similar study, Burns and Freeman (1996) reviewed 20 court
cases and were able to identify five factors that best predicted
outcome. The more often a factor appeared in a case, the more weight it
carried as an indicator. The authors selected five factors as the best
predictors: instructions, furnishing of tools and equipment, significant
investment, method of payment, and realization of profit or loss. When
they applied these factors to 20 cases, they obtained a prediction
accuracy rate of 90%.
These findings clearly imply that while the factors relating to trade or business characteristics and the right of control are the most
influential in determining case outcomes, control is the most important.
The greater control exerted by the employer over the work performed by
the individual, the more likely the courts are to rule in favor of
employee status.
RESEARCH METHODOLOGY
A survey was conducted with sixty organizations in a rural county
in a southeastern state. This was a convenience sample where one of the
researchers was friends with a business person in that area. The
majority of the surveyed organizations (60%) were in the manufacturing
and engineering field. Each participating organization had less than 500
employees, with 87% having 100 or less. The atmosphere of the workplaces
and the business style of each organization differed significantly as
some 32% (19) companies were very small (<30) employees. The
questions asked about procedures utilized for determining independent
contractor or employee status. We were interested in seeing the
attention or lack thereof paid to classifying independent contractors.
The survey is attached at the end.
RESULTS
The first question asked at what level in the organization was
worker status determined. Fifty percent (30) of the participants replied
that this decision was made by the owners, 40% (24) the Human Resources Department, and 10% (6) the supervisor.
When asked whether they had established a procedure of guidelines
or a questionnaire to determine worker status, a resounding 90% (54) of
the participants responded no to this question. They did not have dollar
payment limit or number of days-worked limit in relation to determining
independent contractor classification. This could relate to the small
size of many of the organizations. This minimal concern about
misclassifying workers could be a lack of knowledge of the seriousness
and expense of a mistake. Only ten percent (6) had an internally
published list of positions that were considered independent
contractors.
Another question posed was if the organization had requested a
Determination of Employee Work Status form from the IRS. None of the
participants had done so. Ninety-five percent (57) felt that the
determination of independent contractor status was not an issue in their
company. The participants who offered comments stated that this was not
an important issue to them because they were small businesses. (However,
they are incorrect in this assumption). In fact, one respondent wrote
that if the applicant was doing something not really important to the
company, then he did not classify them as an employee. None were
interested in asking the IRS for assistance in determining worker
status. Several wrote that they did not want to ask the IRS for any help
in anything. None of the organizations had been audited. Our conclusion
from the survey is that in rural areas of the state, business owners and
managers are dismally uninformed about classification of independent
contractors and potential liability for their ignorance. Since none had
been audited, they believed the classification to be a non-issue.
COLLEGES AND UNIVERSITIES
The same short survey modified for education institutions was sent
to colleges and universities in the same southeastern state with 31
usable surveys returned. Respondent's business practices and
personal experiences were reflected in the ten-question survey.
Thirty-seven percent of the respondents confirmed the hypothesis that
proper classification of independent contractors is difficult.
RESULTS
The survey reveals that the majority of those surveyed (69%) handle
the independent contractor issues on a case-by-case basis with little
structure in the process other than a subjective analysis of the IRS 20
Factor test. The decision to employ and the responsibility of
classification usually fell with the hiring department (57%); human
resources department (38%); and 5% with joint responsibilities. Only 7%
of those surveyed have ever requested determination of classification
from the IRS, citing the process too slow to be practical. The IRS had
audited 21% of the organizations surveyed, with some penalties and
damages incurred. Thirty-seven percent believed the independent
contractor/employee classification to be a significant issue within
their organization.
Our sample showed that only 31% had developed questionnaires or
checklists from the IRS 20 Factor Test for internal use. Only one
institution in our sample had used a dollar payment limit or a number of
days-worked limit to determine worker status. As stated previously,
there are variations in interpretation based on the subjective
evaluation in determination of worker status. In higher education, the
most frequently debated payments have been to adjunct faculty,
instructors of non-credit courses (continuing education), guest
performers or artists, guest speakers or lecturers (short duration
because of expertise), and providers of professional or advisory
services.
DISCUSSION
Adjunct faculty members' primary employment is usually
elsewhere. They teach one or more courses per term. The college or
university determines curriculum, provides materials and sets the class
schedule. The university has the relationship with the student, not the
adjunct faculty member. The faculty member has an ongoing relationship,
only until the end of the term, with the university. A course may be
cancelled or either party may terminate the relationship without
liability. It does not matter that the university allows the employee
considerable discretion and freedom of action, as long as the university
has the legal right of control of services delivered. Universities
surveyed viewed adjunct faculty as employees.
Instructors of non-credit courses (continuing education) are often
considered employees based on the logic for adjunct faculty. However, if
the non-credit instructor has an established business for the purpose of
providing services to multiple clients, then the person may be
considered an IC. Revenue Ruling 70-308 determined part-time instructors
for certain occupations in the airline industry teaching non-credit
courses are employees of the school. In IRS Letter Ruling 9219020, the
IRS determined that an employee who performed 95% of his or her services
for one employer, and only 5% to other entities was truly acting as an
employee rather that as IC. A common area where this situation occurs is
with those instructors who teach continuing education courses (Texas A
& M University, 1998). The non-credit course category had the most
variations in our survey, making it imperative that the status of
instructors of non-credit courses be assessed on an individual basis.
Guest performers and artists who are not otherwise affiliated with
the university may work at an event or series of events. Frequently
musicians, artists, actors, noted authors, comedians, and various other
performers and artists in this category are considered ICs.
Payments to guest speakers, or lecturers (short duration) are
frequently paid as an honorarium. Payment for services is not contingent
upon a particular result. The amount of the honorarium is generally
determined according to custom rather than by business market practice.
These individuals are usually from outside the university and lecture on
their specific expertise. Depending on the interpretation of the IRS 20
Factor Test, varying conclusions can be drawn; however, the majority of
institutions surveyed treated this group of individuals as ICs.
Providers of professional or advisory services are usually
considered to be ICs. Examples of these are health care, accounting,
legal, or professionals who possess a special expertise and are brought
in for policy development, curriculum review or other areas in an
advisory capacity.
DISCUSSION OF SMALL BUSINESS
The 1995 White House Conference on Small Business called for
Congress to require that only one of four criteria, along with a written
agreement, be required for making the IC designation. This group
recommended the four criteria to be the realization of a profit or loss;
separate principal places of business; making services available to the
general public; and paid on a commission basis. Small business
owners' perception and definition of an IC are quite different from
that of the courts or the IRS. Small business owners'
misunderstanding of the IRS's interpretation of its 20 Factor Test
criteria may explain much of the misclassification that occurs. Our
business sample surprised us with the lack of information and subsequent
lack of concern over worker status. In interviewing some of the
participants, the common refrain was that they were trying to stay in
business and that worker status was not on the front burner for them.
Some of the educational institutions did have a better procedure
for worker status. We found it troubling that colleges and universities
who teach business practices are not following the appropriate
procedures. The human resource managers at the educational institutions
considered worker status to be a serious issue for them. Perhaps the
fact that several had been audited and paid penalties for their mistakes
made them more cognizant of the issue.
Further research would be of interest in the worker classification
area. We do not believe that this one state is significantly different
than others in knowledge and proper use of correct worker status. If
nothing else is taken from our research, we would suggest that worker
status classification could be a profitable training seminar area for a
business professor to offer.
MISTAKES AND PENALTIES
Some common mistakes raise a red flag for the IRS. Assuming a
written agreement is all that is needed or rehiring a former employee or
retiree as a consultant in the same function will catch the eye of an
auditor. Other quick ways to alert the IRS are inconsistent treatment of
workers and/or the use of ICs in the integral functions of the business.
Workers with similar titles, performing similar tasks, should be
classified the same. Never consider a temporary employee or a rehire to
be an IC when there are employees doing the same type of work. Never
outsource your core competencies. The more central the function and the
deeper the task is integrated within the business structure, the higher
the scrutiny on whether the worker is an independent contractor or an
employee (Flynn, 1997; Zahorsky, 2004).
Unintentional misclassification of an employee limits an
employer's liability for income taxes to 1.5% of the
employee's wages. The employer's liability for FICA taxes that
should have been paid by the employee would be limited to 20% of that
amount. The employee may also be assessed penalties related to the
failure to withhold. If a business fails to file a Form 1099, the
penalties and interest are doubled. The burden of payment is all on the
employer and may not be recovered from the employee (Mister, 2001).
Intentional misclassification of employees as ICs has much steeper
penalties. The employer is responsible for the full amount of income tax
that should have been withheld, and the full amount of employee and
employer FICA tax, interest and penalties (Employee vs. independent
contractor debate, 2005). The most troubling part of this is that the
IRS decides "intent." If the IRS thinks that the employer
knew, or should have known better, criminal charges can be filed. A case
can be made that an employer holding a degree in business should have
known better. Finally, when the IRS believes the misclassification to be
'willful', criminal charges can follow (IRS Publication 539).
LET THE IRS DETERMINE STATUS
Subtle distinctions make the difference between employees and ICs.
Businesses may request a determination of a worker's status by
filing a Form SS-8, "Determination of Employee Work Status"
with the IRS. This process is too slow to be practical, because
employers and individuals must know in advance how workers will be
classified for tax and wage and hour purposes, rather than having
after-the-fact determinations made by government officials. However,
even in light of the above, the aforementioned penalties may be accessed
in any misclassification.
GUIDELINES FOR REDUCING THE RISK OF HIRING INDEPENDENT CONTRACTORS
The risks associated with hiring ICs can be minimized by a few
common sense precautions. Use written agreements to avoid
misunderstandings about services the IC is to perform, payment,
deadlines, and related details. Written agreements should incorporate
some or all of the IRS 20 Factors and require the worker to comply with
the tax obligations of the IC status.
Obtain taxpayer identification numbers and file an IRS Form 1099
for any unincorporated IC you pay $600 or more in any year for work done
in your business. Pay ICs on the payable system and require ICs to
invoices for payment. Do not pay ICs on the payroll. Remember to be
consistent in the way ICs are used and separate the type work your
employees and ICs do.
Allow the IC to determine where and how to accomplish the task and
work hours without supervision. It is up to the IC to deliver the agreed
upon work. The organization may choose to accept or reject the final
results. Do not give ICs office space or free equipment unless you
charge the IC and they sign an equipment or office space agreement.
Hire incorporated ICs when possible. This hires the corporation and
not the IC personally. Establish a file for each IC and keep good
records. Retain contracts, invoices, copies of 1099 forms, and any other
information that shows the worker is operating an independent business.
This may include the IC's business card, stationery, listing of
other companies for whom services are performed, or a copy of their
yellow pages listing. Always keep IC records separate from your
personnel files. Obtain a written agreement transferring copyright
ownership if you hire an IC to create a written work, art, music, photo,
or other work of authorship. It is best to have the IC sign such a
transfer agreement ahead of time (Fishman, August 21, 1997).
CONCLUSIONS
Misclassification is a significant and complex problem for
employers and for the IRS. Companies need not shun the use of ICs. The
best way to avoid errors resulting in extra costs and penalties is to
develop proactive employment policies and procedures. Conduct a
self-audit of independent contractor practices within your organization.
Focus on workers' classification based on the criteria used by the
IRS, the Department of Labor, and other government agencies that the
courts rely on. Determine where independent contractors are working
within your organization, for how long, under what circumstances, and
the type of work they are doing. If an IRS audit is performed at a later
date, the organization's exposure to penalties can be reduced if
good faith effort to comply can be demonstrated. If you prefer an
impartial opinion of your employment practices, hire a tax accountant,
tax attorney or other expert to review case by case positions within
your organization. Prevention remains the best cure.
APPENDIX A
REVENUE RULING 87-41 (THE TWENTY FACTOR TEST)
1. Instruction: A worker that is subject to instruction about when,
where and how to work is usually an employee. (Revenue Ruling 68-598,
1968-2 C.B. 464, and Revenue Ruling 66-381, 1966-2 C.B. 449.)
2. Training: An employee is more likely to receive training by the
employer than an IC. (Revenue Ruling 70-630,1970-2 C. B. 229.)
3. Services vital to operation of organization: If the worker is
subject to the typical controls of the business over how work is
performed, then the individual is an employee. An employee's
services are usually integrated into the business operations and are
essential to the success of flow of business. (United States v. Silk,
331 U.S. 704 1947, 1947-2 C. B. 167.)
4. Services rendered personally: The greater flexibility given the
worker to designate who may perform service favors an IC status.
(Revenue Ruling 55-695, 1955-2 C. B. 410.)
5. Hiring, supervising, and paying for a worker's assistants:
An IC can hire, supervise, and pay assistants under a contract that
states only required outcome. (Compare Revenue Ruling 63-115, 1963-1 C.
B. 178, with Revenue Ruling 55-593 1955-2 C. B. 610.)
6. Regular and continuing relationship: If there is a long-term
relationship without breaks, then the status is more likely to be
employee. (See reference #3)
7. Set hours of work: ICs usually set their own hours. Employees
work at the direction of the employer. (Revenue Ruling 73-591, 1973-2 C.
B. 337.
8. Requirement of full-time work: ICs are free to work when and for
whom they choose. Employees usually work for one business. (Revenue
Ruling 56-694, 1956-2 C. B. 694.)
9. Working on employer premises: An employee usually works on the
premises of an employer. (See reference #8)
10. Set order or sequence of work: ICs have greater freedom than
employees do to establish sequence of work performed. (See reference #8)
11. Reports: Providing written or oral reports usually reflects
employee status. (Revenue Ruling 70-309, 1970-1 C. B. 199, and Revenue
Ruling 68-248, 1968-1 C. B. 431.)
12. Payments: ICs are usually paid by the job. Employees are paid
by the hour, week, or month. (Revenue Ruling 74-389, 1974-2 C. B. 330)
13. Expenses: ICs are responsible for paying their own expenses.
(Revenue Ruling 55-144, 1955-1 C. B. 483.)
14. Tools and Materials: ICs furnish their own. (Revenue Ruling
71-524, 1971-2 C. B. 346.)
15. Investment: ICs usually invest in and maintain their own work
facility. (Revenue Ruling 71-524, 1971-2 C. B. 346.)
16. Profit or loss: While employee pay may reflect the profits and
losses of the organization, an IC sustains a loss or profit on every
job. (Revenue Ruling 70 -309)
17. Work for more than one business: ICs frequently work for more
than one business. Employees are less likely to do so. (Revenue Ruling
70-572,1970-2 C. B. 221)
18. Making services available to the general public: An IC must be
able to solicit employment from the public. A common way is by printing
up business cards, yellow pages or other advertising. (Revenue Ruling
56-660)
19. Right to fire: An employer exercises control over its employees
through the threat of termination. ICs usually cannot be discharged as
long as they meet their contractual obligation. (Revenue Ruling 75-41,
1975-1 C. B. 323)
20. Right to quit: An employee can end a work relationship for no
reason or good reason. An IC who quits before completing a job will
breach a contract. (Revenue Ruling 70-309 IRS Publication 539; Robbins
& DeFatta, 1997; Zollars, 1996)
SURVEY
INDEPENDENT CONTRACTOR OR EMPLOYEE STATUS?
Every industry has a different set of issues concerning the
determination of independent contractor or employee status. The 20
Factor Test developed by the IRS is subjective and consistency in
application is difficult. The independent contractor determination can
cost employers a great deal in back taxes and penalties, benefits, and
potential loss of qualified tax status.
Please assist our research by answering the questions to the best
of your ability. Thank you for your help.
1. At what level in the organization is the final determination of
employee status made?
HR-- Supervisor-- Ceo/owner--
2. Do you have an internally published list of positions that are
considered independent contractors? --yes --no.
3. Do you have a $ payment limit that allows payment as independent
contractor if below that amount? --yes --no. Comments?
4. Do you have a number of days-worked limit that allows payment as
independent contractor if below that amount? --yes --no. Comments?
5. Have you established procedure guidelines and/or questionnaires
to determine status? --yes --no. How effective is this process?
6. Is the completion of employment forms for those determined to be
employees completed by the --hiring department --centralized office?
7. If you want the IRS to determine whether a worker is an
employee, you can file a Form SS-8, "Determination of Employee Work
Status." Have you ever requested a determination from the IRS?
--yes --no. What are your feelings on this option?
8. Has the IRS audited your organization? --yes --no. Would you
consider the findings to be --minimal --significant?
9. Is determination of independent contractor status an issue
within your organization? --yes --no. Comments?
10. What is your industry type?--
REFERENCES
Berson, Susan A. (2003, March). Distinguishing Between Independent
Contractors and Employees: Part I. Corporate Business Taxation Monthly.
12-20.
Brady, Teresa. (1998, January). Are they employees or independent
contractors? Management Review. 44-45.
Bureau of Labor Statistics, Department of Labor, Washington D.C.
www.stats.bls.gov Employee vs. independent contractor debate. (1999)
[on-line]. www.paychex.com/payingee/ library/ indepen.html
Fishman, Stephen. (1997). Pros and Cons of the independent
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Fishman, Stephen. (1997, August 21). Independent contractors: Top
10 tips for employers. Business Week [on-line].
www.businessweek.com/enterprise/news/en70821b.htm
Flynn, Gillian. (1997, September). Independent contractor vs.
employee: Get it right. Workforce. 125-127.
Gee, Edgar, Jr. & Knight, Michael J. (1999, December).
Independent Contractor or Employee: How the Process Works Today. CPA Journal [on-line]. http://weblinks3.epnet.com.lib-proxy.jsu.edu
Goldberg, Adin C. (1999 February). The dangers of misclassifying
workers. Management Review. 62.
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Patricia Borstorff, Jacksonville State University
Stan Newton, Jacksonville State University