A Survey on using online database by faculty members and graduate students at Shahid Beheshti University.
Dehghani, Neda ; Asnafi, Amir Reza ; Hajizeinolabedini, Mohsen 等
A Survey on using online database by faculty members and graduate students at Shahid Beheshti University.
Introduction
Iranian research and academic centers have provided information
databases since the 1990s, and now, by providing electronic databases,
Iranian academic libraries try to provide faculty members and students
with the latest scientific information (Jowkar and adaehghani, 2006, p.
83). The importance of this issue is double in the field of medicine and
related matters, which deals with the health of humans, in addition to
educational, research and creating content issues, the correct and
principled treatment of patients is also possible using and studing
updated information. The databases that universities share in and
provide to their researchers are one of information systems types that
can be studied the use rate of them. Nowadays, the collection creation
program of many libraries and research centers involves purchasing
electronic resources and sharing relevant resources. Meanwhile, the
studies of users of these electronic resources are considered as
necessary for libraries and research centers in terms of the frequency
of use, the reasons for using these resources, the types of use of these
resources, the views and thoughts of the user on the sources, types of
the use of these resources, the opinions of users about these resources,
the rate and reasons of user satisfaction, unmet needs and demographic
data. Voorbij and Ongerin (2006) believe that only user studies can
reveal the motivations, beliefs, aspirations and problems of users in
the use of information resources. This study is necessary to help the
officials of Shahid Beheshti University's information centers to
adopt policies for choosing and providing electronic resources,
including databases based on users' demand.
This study aimed to determine the used rate the shared databases by
faculty members and graduate students of Shahid Beheshti University. The
sub-objectives of this study are:
1. Identifying the use rate the shared databases by faculty members
and graduate students of Shahid Beheshti University and determining the
reasons for using these databases by these individuals.
2. Determining the rate of the user's success in interacting
with the Shahid Beheshti University's shared databases and
identifying the strengths and weaknesses of access to these databases in
response to user's needs.
3. Determining the estimated information needs of faculty members
and graduate students of Shahid Beheshti University by Shahid Beheshti
University's shared databases.
4. Identifying the main motive to search information in Shahid
Beheshti University's shared databases by faculty members and
graduate students of this university.
5. Identifying the restrictive factors in the optimal use of Shahid
Beheshti University's shared databases by faculty members and
graduate students of this university.
6. Identifying the attitudes of faculty members and graduate
students of Shahid Beheshti University about the need to train the use
of Shared Beheshti University's shared databases.
7. Identify the rate of faculty members and graduate students'
satisfaction or dissatisfaction of Shahid Beheshti University from
shared databases of this university
8. Determining the most used and least used shared database of
Shahid Beheshti University.
Several studies have been conducted on utilizing the shared
electronic resources. In a study titled "investigating the use rate
of Ankara University's faculty members from the digital library,
Atilgan, D., & D. Bayram (2006) concluded that most faculty members
are aware of the shared information sources. Their research showed that
the most used databases of Ankara University's faculty members were
ISI, Ebsco, ScienceDirect; also the research was most important reason
for using these databases. The main reasons of respondents in the lack
of use of databases were unawareness how to use the databases and meet
the information needs through other sources. Angel Borrego et al. (2007)
reviewed the faculty members in the Consortium of Catalonia University
Library for the use of electronic journals. Aboue 95% of studied
individuals stated that they are very familiar with electronic journals,
and 52% of them mainly use electronic journals. The main reasons of
those who did not use electronic journals were the lack of familiarity
with these journals and the lack of electronic journals with association
with their disciplines. In response to the preference of electronic
journals on printed journals, 76% of respondents expressed that they
preferable the electronic version if there are both print version and
electronic version of a journal. Kayaoglu (2008) reviwed the use of
electronic journals by the faculty members of Istanbul University,
Turkey. Most of the participants in his study expressed that they use
e-journals a lot; he also found that there is a significant relationship
between the use of e-journals and the field of study of individuals. The
users of these resources, who were the student of basic science and
medical, used them for training, flipping, research and updating
themselves, and the students of human sciences did not use the
resources. From the faculty members' view, the most important
advantages of e-journals in comparison with printed journals included
the twenty-four-hour access to these journals, no need to attend in
library, accessing to past numbers, being meta-text of journals, and
accessing the more up-to-date versions. Trivedi, M., & A. Joshi
(2009) found in a study titled "the use of e-journals versus
printed journals by medical researchers at the HM Patel of Medical
Sciences, that most researchers use e-journals as much as print
journals. This study showed major problems in the lack of optimal use of
e-journals, the lack of computer skills, the inability to retrieve
accurate and appropriate medical information through various databases
such as ScienceDirect, Ebsco, ProQuest, etc.; also, the technical
defects posed by this study are reasons for non-use of e-journals such
as low download speed, slowness of connection and physical pressure on
the eyes. Ahmed (2013) has studied the rate of students' use and
satisfaction with shared e-resources in two specialized universities in
Bangladesh. This study showed that the main problems for accessing the
students to e-resources are limited access to computers and low download
speed, which is related to the weak information and communication
infrastructure, as well as the unwillingness of students to regularly
use these resources. MaxData (2007) used U.S.I. researchers' log
file analysis method to determine the rate of use of Ohiolink database
by academic users. The findings of this study showed that there are
differences between searching information and its usage in universities
and research institutes, which, to a large extent, are subject to
research activities and the number of users.
Latifi and Osareh (2010) concluded in a study titled
'Identifying the information needs of graduate students at Bu-Ali
Sina University, Hamadan, by emphasis on the available databases in this
university includes Rose-net Digital Library and Daneshyar Bases and
using the questionnaire, that the main purposes of the students are to
search information, find out the background for doing research and study
projects. Among the existing e-databases, the importance of
Elsevier/ScienceDirect is higher (89.2%), afterward Springer, ISI,
Scopus, ProQuest, ACS, Oxford Journals, Emerald, ASME, Ebsco, ASCE, IOP
and AMS databases are placed in second to thirteenth positions.
Khalili and Matlabi (2010) examined the faculty members' the
use and satisfaction with the subscribed databases of Urmia University
of Medical Sciences. Using a questionarre, they concluded that the use
rate of these bases varies among faculty members, and IranMedex
databases has the most usage (13.6%) among the university's
subscribed databases, and the Timeh database has the lowest usage
(1.4%). The satisfaction with databases is in average level based on
charactristics such as being up-to-date databases, the number of
databases, the adaption of databases with specialized needs, and the
quality of bases' information. The main purpose of using databases
is to conduct research activities (21.4%). The communication lines'
low speed with (23.6%) is the most serious problem and the lack of
familiarity with foreign languages (2.2%) is the least importance
Therefore, according to the role of databases or e-journals in promoting
the updated information of academic users and publishing scientific
research at the university and at the national and international levels,
this thesis investigates the use rate of shared databases by the faculty
members and graduate students of Shahid Beheshti University to provide
solutions to complete existing studies.
Research method
The current study was applied in terms of purpose and was
survey-webometrics in terms of method. The population consisted of the
780 people of faculty members and 2,300 people of graduate students of
Shahid Beheshti University. Sampling method was a stratified random
method and the sample size was determined using Morgan sampling table.
Shahed Beheshti University's studied shared databases in this study
included:
Farsi databases like Civilica and Magiran and Latin databases like
ACM, ACS, APS, ASCE, ASME, Cambridge jornals, EBSCOHOST, Emerald, IEEE,
SAGE, ScienceDirect, Scopus, Springer, web of science, WILEY online
library, IOP, JSTOR, MathSciNet, OXFORD, RSC.
The sample size consisted of 330 people of graduate students and
266 people of faculty members. In this study, to cellect data, we used
two methods of distributing the questionnaire and analyzing the web
report. We used a researcher-made questionnaire to collect data. After
assessing this questionnaire by some experts of knowledge and
information science confirming its validity, we calculated the
reliability of the questionnaire by Cronbach's alpha coefficient,
which was 0.83. To analyze the data, we used descriptive and inferential
statistics such as frequency and percentage, Chi-square and Friedman
tests. The SPSS software was used in this study. In order to investigate
the use rate of the Latin and Farsi shared databases in Shahid Beheshti
University, we used the log files of these databases were obtained from
the central library server.
Findings
Table 1 illustrates the frequency and percentage of graduate
students. There are 87.5% of students with master's degree.
Answer to the first question of research
1. To what extent do the faculty members and graduate students of
Shahid Beheshti University use shared databases?
As shown in Table 4, the first option (very low) has been selected
by 65% of the faculty members and 13.3% of the students selected.
According to the results of Table 5, it can be concluded that there
is a significant difference between the expected frequency and frequency
of observing the variable of the use rate of shared databases in the
sample (both faculty members and graduate students).
As seen in Table 6, the access to up-to-date information is the
most important reason to use shared databases by faculty members and
graduate students.
Answer to second question of research
How much is the rate of successful of user interact with shared
databases?
Table 7 presents the relavant frequency and percentage of each
selected option by faculty members and graduate students. The first
option (very low) has been selected by 3.10% of the faculty members and
6.7% of the students.
Answer to the third question of research
To what extent are the needs of faculty members and graduate
students of Shahid Beheshti University met by shared databases?
Table 8 illustrates the relevant frequency and percentage of each
option selected by faculty members and graduate students. The option of
(very low) has been selected by 33.6% of the faculty members and 33.3%
of the students.
According to the results of Table 9, it can be concluded that there
is a significant difference between the expected frequency and frequency
of observing the variable of the use rate of shared databases in the
sample. The option (higher t5han moderate) has been selected by faculty
members and graduate students.
Answer to the fourth question of research
What is the main motive to search information in shared databases
by faculty members and graduate students of Shahid Beheshti University?
As shown in Table 10, conducting research projects and patent and
exploration are the most important motivation to search information in
shared databases faculty members. Helding and attending workshops are
the most important motivation of graduate students to search information
in shared databases.
Answer to the fifth question of research
What are the restrictive factors in the optimal use of shared
databases by faculty members and graduate students of Shahid Beheshti
University?
Table 11 shows that unfamiliarity with databases and how to search
are the most important restrictive factor of faculty members for optimal
use of shared databases, and for graduate students, unawareness of the
existence of databases is the most important restrictive factor.
According to the results of Table 12, it can be stated that there
is a significant difference between the ranks average of the mentioned
reasons in the sample (faculty members and graduate students).
Answer to the sixth question of the research
What is the attitude of faculty members and graduate students of
Shahid Beheshti University towards the need for training to use the
shared databases?
As shown in Table 13, from the faculty point of view, to get help
from colleagues is the most important method to train the optimal use of
database, and from the graduate student's view is the training
method by software packages or reading guides and brochures.
Answer to the seventh question of research
What is the degree of satisfaction from the Shahid Beheshti
University's shared databases by faculty members and graduate
students of this university?
Table 14 shows the relevant frequency and percentage of each option
selected by faculty members and graduate student. The fourth option
(high) has been selected by 28% of the faculty members and 15.8% of the
students.
Table 15 shows that there is a significant difference between the
expected frequency and frequency of observing this variable in the
sample (faculty members and graduate students).
Answer to the eighth question of research
How are the use rate of Farsi and Latin shared databases in Shahid
Beheshti University?
To answer this question, we used log files from the central library
of Shahid Beheshti University. The studies showed that the rate of
loaded articles from the Civilica database during the first semester of
2014 to the first semester of 2015, were 1394 and 25672 articles,
respectively, and was 32094 articles for the Magiran base.
Increasingly, it determines that, among the Latin databases,
ScienceDirect has most used with 13,362 downloads, and among the Farsi
databases, Magiran has most used with 32094 downloads; also among all of
the Latin and Farsi databases, Magiran has most used. Among the Latin
databases, MathSciNet has least use with 163 downloads. Among the Farsi
databases, Ciavilla database with 25,672 downloads has the lowest use
compared to Magiran database.
Discussion and conclusion
About the satisfaction rate of the respondents from Shahid Beheshti
University's shared databases, the results showed that the
satisfaction rate was high and at the desired level. In a tudy on the
faculty members of Iran's medical sciences universities from
specialized databases, Salajegeh (2010) expressed there is a high
satisfaction rate from databases. The users' satisfaction from
databases or e-journals may be related to various reasons, including the
ease of use, the quality of information, the database information
related to the requested subject, the accuracy of search, up-to-date
information, or perhaps the suitability of their number. The log files
of Farsi and Latin databases (as the number of articles downloaded from
the databases as PDFs) showed that ScienceDirect has been most used
among the Latin databases, Magiran has been most used among the Farsi
databases; also, Magiran has been most used among all the Latin and
Farsi databases. MathSciNet has been less used among the Latin bases and
Ciolica has been less used compared to Magiran among the Farsi
databases. Several databases are provided by universities and research
centers (depending on their activities) for the user community. The huge
volume of provided databases in the world, these centers are forced to
select by financial constraints, and the facilities of universities and
research centers. In fact, the base selection is based on the scientific
needs of the user community, the comprehensiveness, quality and
reliability of the information, as well as to be update the information
in them (Khalili, 2013, p. 27). Khaseh and Hatami (2005) showed the
positive attitude of the faculty members of the faculty of human
sciences of Shiraz University towards the databases such as
ScienceDirect, Elsevier, and ISI, which are respectively the most used
databases by faculty members of human sciences of Shiraz University.
According to Atakan, C, et al. (2008), the most used databases by
faculty members at Ankara University were: WEB OF SCIENCE, ScienceDirect
and Ebsco. In a study on faculty members at Ankara University, Atilgan
and Bayram (2006) concluded that the more popular databases of these
individuals were ISI, ABC, ScienceDirect. Davar Panah (2010) also
expressed, among its six studied databases, Elsevier has the highest use
rate, and Oxford has the lowest use rate. In Rajabi's research
(2009), Jstor database placed in highest position in terms of the number
of downloaded articles. In a research on graduate students at Bu-Ali
Sina University in Hamedan, Latifi and Osareh (2010) concluded that the
significance of the ScienceDirect and Elsevier database is higher among
the existing electronic databases. The result of this section of the
study that the ScienceDirect has the highest use rate in comparison with
other bases is consistent with the results of Khaseh and Hatami (2005),
Atilegan and Bayram (2006), Latifi and Osareh (2010) and, in part, with
the results of Hayati and Hassan Shahi (2008), Atakan et al. (2008). It
should be noted that Slmani Nadooshan et al. (2008) and Latifi and
Osareh (2010) used the questionnaire to determine the use rate of
databases. We used the log files in this section of the study; also, the
results of this section of the study are not consistent with the results
of Davar Panah (2010) and Rajabi (2009). This may be due to the lack of
uniformity or diversity of shared databases in each university; also, it
may not be reasonable to compare in this case, since selecting
e-journals in each university depends on the size of each
university's budget and its policy, but ScienceDirectories database
has the high use rate among all the databases and in most of the
previous studies. It can be guessed accurately using the log files to
determine the bases with more and less usage rather the questionnaire;
because it is clear that users cannot accurately determine in the
questionnaire which bases are used less or more, but can not be stated
that the log files are perfect because the log files show the number of
download articles as PDF and it is not possible to determin the use rate
of these databases just that the articles have been downloaded from the
databases.
The current study showed that the most users of the students are
the students of master's degree with 87.5%. The results of Tenner,
E. and Z.Y. (Lan) Yang (1999) showed that faculty members with associate
professors used e-journals more than faculty members and professors. The
results of Salajegeh (2010) are based on the use of e-journals and
specialized databases, and the existence of a relationship between
scientific rank using information centers. The results indicate that
there is no difference between professors, faculty members and
professors about the use of ejournals, and all three groups are the
users of these resources. These results were consistent with the results
of Tenner and Yang (1999), but did not consistent with the results of
Salajegeh (2010). In this study, most users (10.3% of faculty members)
are computer science specialist. Kayaoglu (2008) reviewed the use of
e-journals on faculty members at Istanbul University in Turkey. The
users of these resources were more the student of basic science and
medical, used them for training, flipping, research and updating
themselves, and the students of human sciences did not use the
resources. In the age of technology and information, computer science,
like medical disciplines, is encountered fundamental change; so,
researchers in this field need new information in their area of
expertise. Hence, databases can meet this that allow the use of new
information in e-journals for individuals. In contrast, the law faculty
has least used databases with a score of 5.0%. One of the possible
reasons for this may be the same reason about students of human
sciences, which may be due to the excessive attachment of expertise or
discipline to relevant previous sources. Thus, this study aimed to
investigate the use rate of Shahid Beheshti University's shared
databases by faculty members and graduate students of this university
that partially satisfies the need of this research community, i.e., in
this study, the important indicators of measuring the usefulness of
databases, including the use rate and satisfaction of databases, the
degree of satisfying the users' needs by databases, and the rate of
users' success for interacting with these bases, are in moderate
level in term of users (not at a low level or at a high level). Except
ScienceDirect and Magiran and Civilica databases, most databases are
used slightly, one of the possible reasons for this is the
comprehensiveness of these databases or becoming more known by the
educational system. These databases (less-used bases) primarily require
informing by librarians and the knowledge and information science's
experts and training by academic educational centers through experienced
professors; otherwise, it is necessary to disconnect these databases and
replace the more appropriate databases. Such an action will increase the
number of readers and enhance their use rate; also, it will greatly
decreased the university costs. It should also be noted that quantity
often is more reffered quality, for this purpose it possible to make an
alternative policy to cost-effective databases; i.e., it can be replaced
the costs of subscribing in a number of least-used databases with
training the use of useful databases, that is, the quality is replaced
the quantity.
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Neda Dehghani
MA of Information Science and Knowledge
Nedadehghani18@gmail.com
Amir Reza Asnafi
Faculty member of Information Science and Knowledge Department,
Shahid Beheshti
University, Velenjak, Tehran, I.R. Iran, aasnafi@gmail.com
Mohsen Hajizeinolabedini
Faculty member of Information Science and Knowledge Department
Shahid Beheshti
University, Velenjak, Tehran, I.R. Iran, zabedini@gmail.com
Neda Dehghani
Shahid Beheshi University, Nedadehghani18@gmail.com
Amir Reza Asnafi
Shahid Beheshti University, aasnafi@gmail.com
Mohsen Hajizeinolabedini
Shahid Beheshti University, zabedini@gmail.com
Table 1. Frequency distribution of students based on the variables of
the grade
Academic Rank Levels Frequency Percentage
Master of Art 289 87.5%
Ph.D. 41 12.5%
Table 3--Frequency distribution of samples based on the academic rank
of faculty members
Academic Levels Frequency Percentage
Rank
Instructor 22 8.4%
Associate Professor 63 24.3%
Assistant Professor 170 65.4%
Professor 5 1.9%
Table 4: Stratified frequency distribution of the use rate of shared
databases by faculty members and graduate students
Frequency Percentage
Options Professor Student Professor Student
Very low 40 44 65% 13.3%
Low 56 50 21.5% 15%
Moderate 100 124 38.3% 37.5%
Much 70 88 27.1% 26.7%
Too much 17 25 6.5% 7.5%
Total 260 330 100% 100%
Table 5--Inferential statistics indicators used for analyzing the Chi-
square test
population Number [chi square]
Faculty Members 260 80.3
Graduate students 330 103.8
population Degrees of Significance
freedom level
Faculty Members 4 P<0.01
Graduate students 4 P<0.01
Table 6. Stratified frequency distribution of reasons for using shared
databases by faculty members and graduate students.
Ranks Average
Reasons Professor Student
Availability of e-resources 3.79 3.95
Quickly searching and retrieving information 4.07 4.04
Access to up-to-date information 4.61 4.47
No search restriction if others use the base 3.84 3.63
Feasibility of saving required information 4.12 4.32
on the computer
High quality electronic resources 3.72 3.81
Not having time and space restrictions on 3.85 3.79
receiving electronic resources
Table 7. Stratified frequency Distribution of studied variable in
faculty members and students
Frequency Percentage
Options Professor Student Professor Student
Very low 27 22 10.3% 6.7%
Low 56 58 21.5% 17.5%
Moderate 90 171 34.6% 51.7%
Much 70 72 27.1% 21.7%
Too much 17 8 6.5% 2.5%
Total 260 330 100% 100%
Table 8. Stratified frequency Distribution of studied variable in
faculty members and students
Frequency Percentage
Options Professor Student Professor Student
Very low 24 14 9.3% 4.2%
Low 34 25 13.1% 7.5%
Moderate 95 162 36.4% 49.2%
Much 87 110 33.6% 33.3%
Too much 19 19 7.5% 5.8%
Total 260 330 100% 100%
Table 9. Inferential statistics indicators used to analyze the Chi-
square test
Example Number [chi square] Degrees of Significance
freedom level
Faculty Members 260 82.9 4 P<0.01
Graduate students 330 294.5 4 P<0.01
Table 10--The ranks average of studied variable in faculty members and
graduate students
Ranks Average
The motivation to search information in Professor Student
shared databases
Obtaining specialized information 3.99 4.40
Writing and translating books and articles 4.66 4.46
Enhanceing personal and professional 4.48 4.57
information
Preparation for teaching and improving the 5.06 4.69
teaching quality
Participating in domestic and foreign 4.75 4.94
conferences
Maintaining professional and specialized 5.31 5.19
competence
Holding and attending in workshops 5.67 5.74
Executive tasks 5.35 5.42
Conducting research projects and patent and 5.73 5.60
exploration
Table 11. The ranks average of the studied variables in faculty
members and graduate students
Ranks Average
The restrictive factor in the optimal use of Professor Student
shared databases
Unawareness of the existence of bases 4.87 5.05
Non-relevance the existing information in 4.82 4.77
the database to the information needs
Unfamiliar with the bases and how to search 5.23 5.03
time limitation 4.43 4.32
The lack of access to past ages 4.70 4.61
The lack of feeling need to use bases 3.04 3.29
The lack of easy access to the internet 5.19 4.39
Unfamiliar with foreign languages 3.75 4.55
Table 12--Inferential statistics indicators used for Friedman test
analysis
Variable Number [chi square] Degrees of Significance
freedom level
Faculty Members 230 169.6 7 P<0.01
Graduate students 360 162.6 7 P<0.01
Table 13--The ranks average of the studied variables in faculty
members and graduate students
Ranks Average
Methods of training the best use of Professor Student
databases
Attending in classrooms and training 2.52 2.88
workshops
To get help from librarians 2.81 2.97
Training by software packages 2.66 3.08
Reading guides and brochures 3.00 3.06
To get help from colleagues or classmates 4.01 3.02
Table 14. Stratified frequency distribution of the use rate of shared
databases by faculty members and graduate students
Frequency Percentage
Options Professor Student Professor Student
Very low 34 36 13.1% 10.8%
Low 29 33 11.2% 10%
Moderate 122 198 46.7% 60%
Much 73 52 28% 15.8%
Too much 2 11 0.9% 3.3%
Total 260 330 100% 100%
Table 15. Inferential statistics indicators used for analyzing the
Chi-square test
Sample Number [chi square] Degrees of Significance
freedom level
Faculty Members 260 135.6 4 P <0.01
Graduate students 330 374.3 4 P <0.01
Table 15. The use rate of Latin shared Databases at Shahid Beheshti
University
Database name The rate of Loaded articles
MathSciNet 163
ScienceDirect 13362
Springer 8062
WILEY online library 5052
Scopus 5378
JSTOR 4863
EBSCOHOST 4241
Emerald 3394
web of science 2285
IEEE 2191
OXFORD 1653
Cambridge 1501
SAGE 1248
ACS 934
IOP 595
ASCE 569
ACM 424
APS 402
RSC 381
AIP 357
ASME 188
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