Teaching Soft Skills for Employability.
Battel, Joan
Teaching Soft Skills for Employability.
Introduction
In the Ministry for Immigration, Refugees and Citizenship
Canada's (IRCC) action plan "Helping Immigrants to
Succeed/' language training plays a significant role (Government of
Canada, 2016). The IRCC is working towards a Pan-Canadian Language
Strategy, in which one of three strategic themes is
"Employment-related language training" (Teaching English as a
second language [TESL] Ontario, 2016). Ontario's Ministry of
Citizenship and Immigration names Specialized Language Training (SLT),
"language training both for the workplace and in the
workplace," as a current emphasis (TESL Ontario, 2016). Responding
to those priorities, publicly funded intermediate-level English as a
second language (ESL) classes in the province now usually include a unit
on job search or workplace English; for example, about two-thirds of the
Language Instruction for Newcomers (LINC--general ESL for settlement)
classes include some instruction in English for the workplace
(Citizenship and Immigration Canada [CIC], 2010, pp. vii, 44). A variety
of SLT programs is available to immigrants in Ontario on a no-cost or
low-cost basis, such as Workplace Communication (for example, delivered
by school boards), Enhanced Language Training (ELT), Occupation-specific
Language Training (OSLT), and Bridging programs. The curricula in such
courses vary but most contain some acknowledgement of communication
skills for the workplace beyond the grammar, vocabulary, and
reading/writing/speaking/listening skills typical in either General ESL
or English for Academic Purposes.
Immigrants in Canada come from all over the world. Canadian
employers cannot be expected to know the details of so many cultural
differences without some guidance. In recent years, efforts have been
made to educate employers about culturally different soft skills and
benefits of diversity. Bhaskar lists 21 sources of information across
Canada: one federal resource (www.hireimmigrants.ca) and 20 provincial
or local initiatives (2015, p. 120). Nevertheless, the main onus is on
immigrants to adapt to their new work environment.
Canadian TESL Certificate programs generally do not thoroughly
cover employment-related communication, such as soft skills, in their
theory and methodology (TESL Canada Federation, 2012, pp. 10-11; TESL
Ontario, 2013, pp. 8-9). To help prepare ESL instructors to give
meaningful lessons in this area, this article hopes to help fill the gap
by reporting on some relevant research from the fields of business
communication, applied linguistics, and language teaching and providing
some sample lesson outlines.
The first half of this article discusses definitions and
significance of soft skills, then looks at teaching materials for soft
skills and pragmatics. The second half discusses four soft skills for
employability that, according to studies, have a positive effect in
job-related discourse. They focus on handshakes and the willingness to
engage in small talk (nonverbal skills) and making small talk and asking
questions (verbal skills). Some lesson ideas for teaching them are then
outlined.
A Definition of Soft Skills
Since the late 1990s, use of the term "soft skills" has
increased significantly (Collins, 2018) in business training, career
advising, and job postings, where it is often equated with
"interpersonal" or "people skills." They differ from
technical or "hard skills." The latter, for example, those
skills learned in classes on engineering, dentistry, accounting, or art,
and so forth, can be more easily defined and assessed.
In the field of career advising, soft skills are seen as a
considerable factor of employability and are often discussed in websites
such as the Canadian sites CareerBuilder.ca and Workopolis.com, as well
as many blogs of business consultants and others. However, definitions
are often glossed over or exceedingly broad (see, for example,
CareerBuilder, 2017), encompassing leadership skills, emotional
intelligence, attitudes, and even personality traits. Moreover, because
there is seldom any information available about the methodology of any
study behind a proclaimed list of soft skills, such lists cannot be
considered reliable.
Robles (2012) discusses the meaning of "soft skills" from
the point of view of employers. She surveyed around 50 Kentucky business
executives in two questionnaires. From the first, open-ended survey,
almost 500 soft skills were collected. Those terms were coded and
grouped in like themes, from which 26 emerged. The second questionnaire
determined a list of the 10 most important ones. Based on her data, she
concludes that, in employability discussions, a broad interpretation of
soft skills is useful. The top 10 are, listed in order of importance,
"integrity, communication, courtesy, responsibility, social skills,
positive attitude, professionalism, flexibility, teamwork, and work
ethic" (p. 453). Her list is a valuable reflection of the soft
skills that employers consider "critical in today's
workplace" (p. 463). She adds that it is difficult for educators to
teach and assess these intangible attributes (p. 462). A discussion of
whether personal qualities such as integrity and flexibility can
actually be taught would go beyond the scope of this article;
communication skills, however, can be addressed by language teachers.
In the literature of linguistics, the term "soft skills"
rarely occurs, even among researchers cited in this article who are
working with interview situations. In ESL textbooks for business and
employment, it is often simply equated with "interpersonal
skills." I have found it useful to define it similarly to the term
"appropriacy" in linguistics, namely, a range of personal
skills and behaviours: "self-awareness and cultural awareness as
well as interpersonal skills, including verbal and nonverbal
communication, that follow or reflect expected polite behaviour,
especially in the business or workplace context" (Bartel, 2014, p.
110). Each of these skill types--self- and cultural awareness and
communication--can be addressed within the context of a language class,
and each plays a role in establishing appropriate personal
relationships, in the classroom or community as well as at work.
The Importance of Soft Skills for Career Success
The possession of good soft skills is virtually a requirement for
attaining, and retaining, most jobs in Canada. Communication skills are
among the essential skills needed in a strong job candidate (Bhaskar,
2015; Lane & Hirsch, 2012; Robles, 2012, cites further studies, p.
454).
How do immigrants fare in their job search in Canada? Are soft
skills an issue? While a CIC report states that, for immigrants,
language "is among the most serious barriers to finding
employment" (CIC, 2010, p. 11), soft skills are not irrelevant
(Lane & Hirsch, 2012). A large poll shows that almost all employers
and immigrant job-seekers understand the importance of both (Bhaskar,
2015, pp. 71-72).
For many newcomers, challenges in mastering the soft skills Canadian
employers look for are linked to both language comprehension (i.e.,
understanding what other people are saying) and an understanding of the
"Canadian" way of doing business. (Bhaskar, 2015, pp. 79-80)
If non-native speaker professionals emphasize only their technical
qualifications and skills in the hiring process, they will have a hard
time procuring a position. The lack of knowledge of the Canadian hiring
process, that is, cultural awareness, is a clear disadvantage for them.
Newcomers need to understand the "unwritten rules" of
Canadian work culture, expected workplace behaviour, in order to retain
a job and succeed as well. Research from the held of social psychology
shows that humans need to have some predictability in their lives in
order to thrive. We "need to feel that we understand how the world
works, that we can more or less anticipate what's going to happen,
and that we can make things happen in our favor" (Grant Halvorson,
2015, pp. 173-174). For example, going into a business situation where
introductions will be made, it would be helpful to be able to predict
that a handshake will be expected and that someone might say, "How
do you do?" Responses in that communication act could then be
planned and rehearsed, for example, answering the question not with
"Fine" but with "How do you do?" Introductions are
especially fraught for people who do not shake hands with strangers of
the opposite sex for religious reasons, as that behaviour is not
anticipated by most Canadians. In order to "make things happen in
our favor," having a practised response is a way to gain a sense of
control.
It is in organized communication courses that newcomers' needs
can best be met. There, they can become aware of, practise, and reflect
upon behavioural expectations in the workplace, so that they can help to
control their own futures.
Selected ESL Teaching Materials Analysis
As noted by Bartel (2014, p. 115), many employment-oriented ESL
textbooks come up short on soft-skills lessons. A full review of the
held is not possible within the confines of this article but two
examples of teaching materials are briefly discussed here: a traditional
workplace/business English textbook from a major publisher and an OSLT
curriculum. (OSLT is funded by Immigration, Refugees and Citizenship
Canada and delivered by Ontario colleges.)
An example of the former, Ventures: Transitions, which has as a
goal "to help prepare adult students for success at work or in an
academic setting" (Bitterlin, Johnson, Price, Ramirez, &
Savage, 2010, p. iii), laudably begins with a listening text about hard
and soft skills. However, the topic is presented only for comprehension
and grammar exercises within a structured all-skills unit, not for
practice. Throughout the textbook, aside from an exercise on small talk,
students are not required to actively produce any soft skills.
The curricula in Colleges Ontario's OSLT for various
occupational fields mention soft skills only a few times in 300+ pages,
sometimes leaving it up to the instructor to define the term. In the
curricula for both Technology and Health Sciences, for instance, the
term is not described until near the end of the course, then simply as
"interpersonal skills" (Technology, p. 416; Health Sciences,
p. 321). Nonetheless, lists of examples of language used for complex
interpersonal situations are provided throughout the second half of the
curricula. For Technology, they are: requesting assistance from a
coworker (pp. 292, 295), speaking directly versus indirectly (p. 317),
exchanging opinions (p. 341), communicating assertively versus
aggressively (pp. 348-349), diffusing a difficult situation (pp.
367-368, 373), and opening/closing networking conversations (p. 407).
These lists exemplify language for soft skills, even though this is not
explicitly explained.
ESL instructors who wish to teach full lessons on soft skills for
employability may ultimately find it difficult to locate useful
materials. Use of the term "soft skills" in a textbook does
not guarantee that such skills are practised. However, some soft skills
may be practised without being labelled as such. Careful analysis of
materials is warranted.
Similarities Between Teaching Soft Skills and Teaching Pragmatics
For ESL instructors, one source of information about teaching soft
skills, as well as some classroom materials, comes from the field of
pragmatics. Pragmatic competence, concisely defined as the "ability
to use language appropriately in social context" (Taguchi, 2016),
is similar to competence in soft skills as defined narrowly above, that
is, in "communication that follow[s] or reflect[s] expected polite
behaviour." Thus, useful parallels for the language teaching
context can be drawn between the two.
There is general agreement that pragmatics can be taught; see, for
instance, Tatsuki and Houck (2010a, p. 2), who provide a list of
research studies on the effectiveness of pragmatic instruction. However,
as the Centre for Canadian Language Benchmarks (CCLB) states,
[Pragmatics] is one aspect of communicative competence that is
particularly difficult for learners to acquire; cultural knowledge does
not develop through exposure alone and therefore needs to be taught.
Learners need to develop an awareness of interpersonal norms in their
new culture...(CCLB, 2012, p. 71)
Perhaps because of the difficulties involved, many ESL textbooks
have not made pragmatics lessons a priority (Diepenbroek & Derwing,
2014).
Among the pragmatics publications that are good sources of ideas
and teaching strategies are works produced by the team of D. H. Tatsuki
and N. R. Houck and the NorQuest College Centre for Intercultural
Education. Tatsuki and Houck (2010b) and Houck and Tatsuki (2011) have
edited valuable books that offer classroom-ready materials regarding
specific speech acts, that is, verbal behaviour. While few are
employment-related--but see Yates and Springall (2010) for a healthcare
workplace scenario--some can be adapted, such as a lesson on asking for
references (Akikawa & Ishihara, 2010). NorQuest College Centre for
Intercultural Education (2014) provides online workplace-situated
lessons for five speech acts, using authentic language audios. These all
suggest verbal material for the appropriate expression of soft skills.
Norquest also produced a series of job interview videos with Guides that
briefly refer to soft skills--more on those below, in lesson plans 2 and
3. (For pragmatics research in ESL contexts, see also the TESL Canada
Journal Special Issue 2013, Yates [Ed.], 2014, a rich resource.)
In teaching a pragmatics lesson, one of the first steps is commonly
awareness-raising of the speech act or issue to be studied.
"Awareness-raising encourages noticing of and attention to forms
and functions" (Olsher, 2017). This may be done in contextualized
(workplace or classroom) situations. In a model pragmatics lesson, as
taught in a Post-TESL Certificate Training (PTCT) course in Ontario
(Bartel, 2014, pp. 122-123), the second step is to isolate the speech
act or nonverbal behaviour. It is typically then explicitly explained
(instruction stage) and augmented with further examples, where register
and tone may be addressed. Students' understanding is checked
before controlled and free(r) practice stages are attempted.
When instructors in that PTCT tried teaching a pragmatics lesson,
they found that their lessons were well received. They created in the
classroom "an atmosphere of curiosity and interest, during which
time the learners were engaged" and interacted genuinely (Bartel,
2014, p. 117).
Four Soft Skills for Employability and Ideas for Lessons
In the case of soft skills specifically for job interviews and job
retention, that is, employability, the author's readings and
experience teaching ELT and OSLT have shown that those that can be not
only explained but also practised are a good starting point. Below are
some lesson ideas. This article elaborates on only the following two
nonverbal soft skills needed to meet interview and workplace
expectations:
1. handshakes,
2. willingness to engage in small talk, and the following two
verbal soft skills:
3. making small talk (to build rapport),
4. asking questions.
There are, of course, many other speech acts and nonverbal
behaviours representing soft skills for employability, such as
turn-taking in meetings and on the phone, interrupting, apologizing,
opening/closing e-mails, requesting, and so on. (A lesson on requests in
an Australian health workplace can be found in Yates and Springall
[2010], for example.) The four skills above were chosen because there is
evidence that proficiency in them adds greatly to the odds of success in
interactions on the job or in an interview. Relevant research results
are discussed before each lesson plan.
1. Handshakes
Handshakes are a normal part of job interviews, corporate or client
meetings, and business introductions. In North America, they are
generally gender-neutral, according to this author's personal
experience as well as etiquette experts, and there is a protocol (even
if not everyone knows it): The senior person extends his or her hand to
the junior person (Mayne, 2018, para 4), for a firm, not limp, handshake
(Katz-Wilner, 2013; Laroche & Rutherford, 2007, pp. 33, 109; Mayne,
2018; Stewart, Dustin, Barrick, & Darnold, 2008, p. 1143).
During a lesson on handshakes, inevitably, some students will ask
whether it really makes a difference how they do it. In fact, empirical
research involving jobs with moderate to high social demands showed
first, that "people present a consistent handshake," and
second, that "individuals who follow common prescriptions for
shaking hands, such as having a firm grip and looking the other person
in the eye, receive higher ratings of employment suitability from
interviewers"--ratings that reflect more than personal bias
(Stewart et al., 2008, p. 1143). For all interviewees, but especially
for women, it was found that a strong (firm) handshake was a
characteristic of a strong candidate for a job, while a weak handshake
was a characteristic of a weak candidate. Stewart et al., thus, suggest
that handshake training could benefit women especially (2008, p. 1145).
Learning about handshakes can be successful and fun. Key steps in a
lesson could be:
Awareness-raising/Isolation: Ask students about handshaking customs
in their country of origin. Or follow the awareness-raising questions in
Office Soft Skills, Unit 1 (Bartel, 2018).
Instruction: Students watch as the instructor demonstrates and
explains a typical handshake in North America. Option: Read the Answer
Key for Unit 1 in Office Soft Skills, where alternative behaviours and
cultural differences are also discussed. First Nations people, for
example, prefer a soft handshake (Laroche & Rutherford, 2007, p.
109).
Contextualization/Examples: Watch a short video of different kinds
of handshakes. For example, see Katz-Wilner (2013)--my students have
enjoyed the visuals.
Controlled, guided practice: For practice and self-awareness,
students practise handshakes with each other, giving feedback. They may
enjoy using their cell phones to take pictures of each other shaking
hands to observe posture, eye-contact, and so forth.
Assessment: Students shake hands with the instructor--or with a
third person trained in evaluating handshakes whom the students do not
know, such as an administrative or teaching colleague, an employer or a
program consultant, in order to better simulate a real interview. They
then receive feedback.
2. Willingness to Engage in Small Talk (Nonverbal Behaviour)
Job interviews are social interactions in which there is a power
difference between the two interlocutors: the more powerful interviewer,
representing the institution (company), and the less powerful candidate,
who less often has (or takes) a chance to steer the conversation
(Roberts & Campbell, 2005). Two separate studies of interviews for
low- to mid-level positions, such as warehouse or receptionist work,
give insights into discourse patterns in interviews (Campbell &
Roberts, 2007 and Roberts & Campbell, 2005; Kerekes 2004-all
discussed below). It emerged that the willingness of a candidate to
engage in small talk was a factor in his or her success in landing a
job, irrespective of whether the candidate was a native speaker of
English or not.
Kerekes (2004) reports on the importance of social interactions in
a job interview. She analyzed 48 interview transcriptions, which
included men and women candidates, both native speakers and non-native
speakers of English in California. She found that an unwillingness to
respond to an interviewer's question with more than a one-word
answer was seen by the interviewer as an "undesirable
characteristic of job candidates" (Kerekes, 2004, p. 30).
In the United Kingdom, Campbell and Roberts (2007), reporting on
videotaped job interviews for similar jobs as above, noted that the
discourse of job interviews required significant fluency and coherency.
In addition, they found that "misalignments" in the
conversation occurred, that is, "problems of understanding that
were not caused by direct incomprehension, but rather by differences
between participants' use of discourse" (p. 267), such as when
a candidate hesitated to respond in more than a few words. In those
cases, which took place more often with non-native speakers than native
speakers, interviewers (the more powerful actors in the exchange) were
likely to lose interest in the candidate, as shown by reduced eye
contact and a lack of interest in posing more than the minimum required
questions (Roberts & Campbell, 2005, p. 65).
Can a willingness to speak up be taught? Students can at least be
made aware of the significance of the speech act of responding to
conversational overtures. This is especially important for phone
conversations, a big part of daily work life, and, thus, employability,
in many occupations. Hesitations can easily be misinterpreted when there
is no eye contact. A willingness to engage can be shown through active
listening with vocalizations and, in person, also with nonverbal
behaviour such as nodding to show agreement and/or understanding, as
well as eye contact.
Useful lesson plans will vary depending on the context, for
example, interviews or phone conversations (on-the-job employability).
Again, awareness-raising is a good first step. A possible lesson plan
could include any of the following:
Awareness-raising/Isolation: Model giving responses of one or few
words with a straight face to students' questions or comments over
a period of several minutes. Or invite a guest to class who fills that
role.
Reflection, Instruction: Give students time to reflect on how they
felt about receiving one-word responses. A discussion of their feelings,
in small groups or as a class, can increase their self-awareness. Point
out that such short replies can generate a feeling of discomfort in
North American culture.
Contextualization/Examples: Show and discuss examples of successful
or expected responses, that is, phone conversations or answers to common
interview questions. For the latter, see, for example, NorQuest College
Centre for Intercultural Education videos of scenarios with candidates
of various background cultures; play the interview with Mei Li
(https://www.youtube.com/watch?v=I_J8-4StlvU&feature=youtu.be)
versus that of Louise
(https://www.youtube.com/watch?v=epsohlvZMio&feature=youtu.be), and
for a thoughtful, though too brief, analysis, add the Debriefing video
as well (https://www.youtube.com/watch?v=U-5yywxrtOU).
Controlled and guided practice of student role-plays should follow.
In student-centred classes, instructors could ask students for input on
the type of conversation they think they need to practise, for instance,
telephone calls or interview questions. If the latter, the Norquest
videos could serve as a model; students could play the role of
interviewee.
Specifically for job interviews, a knowledgeable instructor can
explain responses to typical questions that are appropriate in North
America. Discussions of cultural differences will ensue, as students
compare Canadian customs with those in their country of origin. In my
experience, those differences will likely include how much personal
information to divulge and how to distinguish between boasting and
stating one's strengths.
It is essential to note, however, that interview training can have
a negative consequence; it is possible to rehearse interview answers too
much. One of Campbell and Roberts' conclusions is that a memorized
response is deemed untrustworthy. "[A]ny hint that the candidate is
borrowing the words of others...can be potentially used against them as
a mark of inconsistency, untrustworthiness and non-belonging"
(2007, p. 266). My own experience in teaching interview skills concurs
with their observation: A memorized answer, particularly if it is
phrased in vocabulary that the non-native speaker cannot use
consistently throughout the dialogue, does not sound genuine. It goes
against the most important attribute in Robles' list, integrity.
3. Making Small Talk (to Build Rapport)
Having established the importance of responses that are longer than
a word or two, ESL instructors can help students with appropriate topics
for small talk. Although disliked by many of my students whose culture
does not encourage it, small talk is deemed a positive social skill in
Canada and can help to build rapport between speakers.
A job interviewer is not simply confirming hard skills but also
trying to picture the candidate in the workplace. Kerekes (2004, 2006)
reports that, independent of the candidate's first language,
interviewees who were able to uncover some common interests or
experiences with their interlocutor had an advantage over those who
could not. Successful candidates were able to show that they were
members of a group that included the interviewer; for example, both were
working mothers. As well, "the candidates who had the least (in
terms of social factors) in common with their interviewers had the
highest failure rate" (Kerekes, 2004, p. 28). In fact, it was found
that once common ground, and thus co-membership, had been established in
some way, interviewers dealt with weak answers in other areas of the
interview more leniently (Kerekes, 2006, p. 54). I believe that this is
true for coworkers as well; they will be friendlier with new hires who
voluntarily seek rapport, for instance, by engaging in chit-chat with
their peers, than with silent colleagues (Bartel, 2018, pp. 70, 78-79).
As for lessons for the ESL class, an effective awareness-raising
activity is the juxtaposition of short answers versus engaged, chatty
answers at the start of an interview, as seen in the NorQuest College
Centre for Intercultural Education videos mentioned above, of Mei Li
versus Louise. Students can be asked to identify any co-memberships that
the candidates establish with an interviewer. Teachers should not be
surprised, however, if, despite Louise's success, students from
some cultures believe that Mei Li's performance is more
appropriate. Again, the Debriefing section of NorQuest's videos
allows for a thoughtful consideration of possible employer views of each
behaviour.
There are various ways to follow up. Many textbooks and online
sources introduce the subject of small talk with a guessing game or
discussion of topics that are common versus taboo. Instructors can
facilitate at first by modelling small talk, for example, by starting
Mondays with the question "Did you have a good weekend?", and
then by encouraging students to initiate (and conclude) such exchanges
in class. Practice should be ongoing, so that students become
comfortable with Canadian topics. To build students' knowledge
base, teachers can lead the class in discussions of Canadian society
(which is already a significant focus of LINC classes), such as the
basics of political parties and the colours associated with them, so
that students are not embarrassed if these are referenced during
conversations in the real world. Photographs of government leaders as
well as celebrities and sports teams, and so on, can be shown, in an
effort to form common cultural ground for small talk even in the
classroom. As Kerekes sums up,
Strategies of engaging in casual chit-chat in order to find common
ground and establish co-membership can be addressed in ESL classes by
teaching students to personalise their interactions, and to identify
and volunteer information about themselves which they perceive will
overlap with the interests or experiences of their interlocutor.
(Kerekes, 2004, p. 37)
4. Asking Questions
Intermediate and advanced ESL students often feel they have
"already learned questions" in previous English classes.
Therefore, instruction in asking questions in the context of employment
should highlight their appro-priacy and soft skills such as
respectfulness, rather than (or in addition to) grammar and syntax.
Research done in Canada has shown that coworkers are often annoyed with
open questions that they expect will take quite some time to answer,
such as "I can't make heads or tails of the new guidelines!
Can you help me...?" because, in a busy office, "time pressure
affects knowledge sharing" (Connelly, Ford, Turel, Gallupe, &
Zweig, 2014, p. 80). Thus, if new hires expect others to help them and
to "make things happen in [their] favor" (Grant Halvorson,
2015, p. 173), they need to know Canadian soft skills for questions.
While Connelly et al. investigated knowledge-sharing among peers,
Laroche and Rutherford write about the kinds of questions employees may
ask their boss (2007, pp. 183-185). In Canada, it is not appropriate to
show deference to a manager by continually asking open-endedly for his
or her guidance or advice. Instead, North American bosses expect a
certain amount of initiative from their staff, so employees should ask
specific questions that show that they have already begun to work on the
task.
Awareness-raising can be the first step of the lesson in ESL
classrooms. Connelly et al., in their section "Implications for
Practice," state that "individuals who are seeking assistance
from colleagues may improve their likelihood of receiving knowledge by
emphasizing how quickly it can be transmitted" (2014, p. 80). I
have, therefore, found it useful to begin a lesson by comparing open
versus focused questions, as the latter can be answered more quickly.
Awareness-raising/Isolation: Put two work-related questions on the
board and ask students to discuss how much time it might take to answer
each one. Connelly et al.'s examples include (a) "What is the
acceptable mileage rate for car travel?" versus (b) "What do
you know about the new conference travel guidelines?" (p. 80). I
often use (a) Can you tell me where the colour option is on the copier?
versus (b) How does the photocopier work? In both cases, the first
question is focused, and easier to respond to, while the second is open.
Instruction, through examples: Give additional examples of
questions, relevant to your students' occupational goals. Discuss
why it might be important for new hires to recognize the qualitative
difference between open and focused questions (namely, speed or
efficiency of response, which influences the likelihood of receiving
one). Encourage students to reflect on their own typical behaviour, that
is, the kinds of questions they have asked you in class
(self-awareness).
Verification of understanding: Verification occurs as students
classify the sample questions as "open" or
"focused."
Practice: Students practise by composing their own questions,
relevant to classroom interchanges or a job interview, where candidates
are expected to ask questions at the end. Where students have previous
work experience, they should be able to create a role-play in their own
occupational settings. I have found that they can imagine themselves as
a new employee who needs to ask a coworker or boss questions about
procedures in the new workplace.
Conclusion: More Soft Skills Teaching Is Needed
Both newcomers and employers understand that soft skills are an
important part of workplace communication, but the main onus is on
immigrant job-seekers and employees to become aware of them. Without
knowing what Canadian employers are accustomed to, immigrant candidates
are not able to successfully predict common soft skills and language
expected in interviews and on the job. Thus, they cannot make meaningful
choices as to how they want to look and act in order to achieve their
goals. Therefore, it is appropriate for ESL instructors to introduce
soft skills into lessons on workplace communication. However, ESL
textbooks, even those published for employment-oriented classes, do not
offer much designated practice with relevant speech acts and nonverbal
behaviour.
This article has provided a review of research from the fields of
business communication and applied linguistics to show that, in general,
soft skills are critical factors for success in a job interview and at
work (Bhaskar, 2015; Lane & Hirsch, 2012; Robles, 2012). It has
discussed the following specific soft skills, which, the given studies
show, have a positive influence on employers' hiring and retention
decisions:
* Shaking hands: "Individuals who follow common prescriptions
for shaking hands, such as having a firm grip..., receive higher ratings
of employment suitability from interviewers" (Stewart et al., 2008,
p. 1143).
* Willingness and ability to engage in small talk to build rapport:
Candidates who answered interview questions in more than just a few
words had more positive interactions with their interviewers than those
who did not (Kerekes, 2004; Roberts & Campbell, 2005, p. 65); and
those who were able to find a common background or interest with their
interviewer had a higher rate of job offers than those who could not
(Kerekes, 2004 and 2006).
* Ability to ask efficient, focused questions: Because the business
environment is time-sensitive, new employees who pose questions so that
they can be answered quickly have a better chance of receiving a
response, thus, successfully managing the situation and, by extension,
retaining their job (Connelly et al., 2014).
We can teach our students to be aware of these skills. Some lesson
ideas have been provided in this article. We can, as well, build their
self-awareness of their preferred interaction styles. In the spirit of
adult education, we should empower students to make their own choices.
It is my hope that this article is a contribution to this field and that
further studies and more resources for ESL for employability will be
forthcoming.
Acknowledgement
I would like to thank the anonymous reviewers for their insightful
comments on earlier versions of this article.
The Author
Joan Bartel writes and presents on communication and soft skills
for interviewing and employment. She teaches Occupation-specific
Language Training (OSLT) at Humber College and is the author of Office
Soft Skills, a book for newcomers on effective communication for North
American office workplaces. She also conducts interview workshops for
Teaching English as a Second Language (TESL) students. Her background
includes an MA in Language Teaching and certificates in Career
Counselling.
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