Office of the Under Secretary of Defense: 3000 defense pentagon Washington, D.C. 20301-3000; OCT 14 2003 - Policy & Legislation

MEMORANDUM FOR ASSISTANT SECRETARY OF THE ARMY (ACQUISITION, LOGISTICS AND TECHNOLOGY)

ASSISTANT SECRETARY OF THE ARMY (FINANCIAL MANAGEMENT AND COMPTROLLER)

ASSISTANT SECRETARY OF THE NAVY (RESEARCH, DEVELOPMENT AND ACQUISITION)

ASSISTANT SECRETARY OF THE NAVY (FINANCIAL MANAGEMENT AND COMPTROLLER)

ASSISTANT SECRETARY OF THE AIR FORCE (ACQUISITION)

ASSISTANT SECRETARY OF THE AIR FORCE (FINANCIAL MANAGEMENT AND COMPTROLLER)

DEPUTY DIRECTOR FOR LOGISTICS OPERATIONS (DLA)

DIRECTORS OF DEFENSE AGENCIES

DIRECTORS OF DOD FIELD ACTIVITIES

SUBJECT: Implementation of the Department of Defense (DoD) Trading Partner Number (TPN) for Intra-governmental Transactions

To facilitate accurate accounting of intra-governmental transactions across the government, the Office of Management and Budget (OMB) developed a process for better identifying these transactions as they occur. This process is in its early stages of implementation, and there is a DoD integrated process team (IPT) working our transition strategy and plans. However, you need to be aware of one initial requirement that is beginning to take effect across the government.

As noted in the OMB guidance and business rules provided at Attachment A, Federal Agencies that acquire goods or services from or provide goods or services to another Federal Agency must identify themselves with a unique trading partner number (TPN) on intragovernmental transactions. All TPNs are registered by Federal Agencies in the Federal Register (FedReg) module of the Business Partner Network (BPN) as a part of the electronic government (eGov) Integrated Acquisition Environment (IAE) initiative. Non-DoD agencies use Dun and Bradstreet's Data Universal Numbering System (DUNS) numbers as their identifiers. The OMB is allowing the Department to use DoD Activity Address Codes (DoDAACs) preceded by the alpha characters of "DOD" as TPNs. The DoDAAC file (known as the DoDAAF) serves as the basis for the DoD TPN file and is transmitted to the FedReg module daily.

Because some Federal Agencies are already beginning full implementation of the OMB business rules for all intra-governmental transactions, the use of the TPNs as prescribed is effective immediately when processing transactions with non-DoD agencies. When a non-DoD Agency requests your TPN or DUNS number to process a transaction, you should provide the "DOD" plus DoDAAC identifier (e.g., "DOD" plus HQ0019 equals DODHQ0019). The construction of this 9-character DoD TPN meets the OMB requirement.

Additionally, it is crucial that the records of your agency's/activity's DoDAACs are complete and kept current. It is critical that you review your DoDAACs as recorded in the DoDAAF and maintain the information accordingly. Mr. Jack Carter of the Defense Logistics Agency (DLA) is the DoD's Agency Registration Official (ARO) for intra-governmental transactions. Additionally, a list of Central Service Points (CSPs) of Contact is provided at Attachment B. The CSPs are those individuals, assigned by Service/Component, who can assign new DoDAACs. If you are unsure of your DoDAAC or need to request one be assigned, please contact the appropriate CSP from Attachment B. Any other questions regarding the DoDAAC can be addressed to Mr. Carter, the DoD ARO, at 703-767-0684 or via e-mail at jackie.carter@dla.mil.

Further guidance regarding the use of intra-governmental transactions will be issued at a later date. Our action officers for this issue are Eileen Parlow, Office of the Under Secretary of Defense (Comptroller), 703-697-7297, eileen.parlow@osd.mil, from the Finance Domain; and Lisa Romney, Office of the Under Secretary of Defense for Acquisition, Technology and Logistics, 703-614-3883, lisa.romney@osd.mil, from the Acquisition Domain.

Attachments: As stated

Editor's note: To download the attachments to his memorandum, go to the Director, Defense Procurement and Acquisition Policy Web site: <http://www.acq.osd.mil/dpap/policy/policydocs.htm>.

Deidre A. Lee

Director, Defense Procurement and Acquisition Policy

JoAnn Boutelle

Deputy Chief Financial Officer

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